Organizing your Volunteers

Stairs drawing

Image via Wikipedia

Having a structure to guide you as you develop new ministries and to restructure existing ministries helps keep all ministries functioning in a similar way.  I have learned to accomplish this by having 4 major phases for our volunteer ministries.  These phases start with the first phase being an introductory phase to the ministry leading up to the final volunteer phase being a ministry leader(s) phase.  It’s broke down below for a better understanding.

Volunteer Phases

2nd Lead

This phase of the ladder is for ministry leaders and ministry coaches.  In this phase, a person can become a leader of a portion of ministry where they make decisions concerning the direction of the ministry as they communicate with the Pastor/Director of the ministry.  The requirements to be a part of the second lead phase is to be active in group attendance, consistent in worship attendance, experienced salvation, baptized, member of the church, consistently tithe, evangelistic and sign a ministry agreement for this phase and area of ministry.

1st Lead

This is the start of the leadership phase of the ladder.  In this phase, a person can become a leader of an area or a team within a ministry.  The requirements to be a part of the first lead phase is to be active in group attendance, consistent in worship attendance, experienced salvation, baptized, member of the church, regular in giving, been in ministry at the church for at least 6 months and sign a ministry covenant for this phase and area of ministry.

2nd Serve

This is the initial commitment point for ministries.  In this phase a regular attendee has found a place of service that they enjoy and are ready to commit to that ministry for a period of time determined by the ministry (this is normally a 6 month period of time).  These positions consist of any non-leadership team roles that the ministry has.  The requirements to be a part of the second serve phase is to be a regular attendee, active in group attendance and sign a ministry agreement for this phase and area of ministry.

1st Serve

This is the starting point for ministries.  These areas of service are designed for connecting people to ministries.  The only requirement to be a part of the first serve phase is to be a regular attendee.  I often tell people that the 1st serve is their change to test drive a ministry, kick the tires and see if they would enjoy serving in this ministry.  Often people in this phase will shadow someone in a 2nd serve role and observe how they fulfill their ministry.  After a person has completed a 1st serve role, they are contacted by a ministry leader or coordinator (2nd Lead) and asked if they would like to continue on into this ministry or try another ministry.  If they choose to continue on into the ministry, they move into a 2nd Serve role.

I am including a link to the ministry agreements by phase here: Ministry Agreements by Phase generic

Advertisements

About John Herring

I've been in ministry for almost 20 years. In that time, I have had the opportunity to serve in a variety of roles including, Student and Children's Pastor, Worship and Media Pastor, Education/Small Groups Pastor, Associate Pastor, Church Administrator, Missions Pastor and 'other duties as assigned' Pastor. Many of these have been within the same church and I have had the opportunity to see a variety of changes and transitions in ministry over the past 20 years. I enjoy coaching, consulting, mentoring and investing in leaders to see them become who it is God created them to be. As I do all of these, I am also in transition from where God had me to where He is taking me and enjoying learning more about Him in the journey. I am blessed to have been married to a beautiful godly woman, Alisha, for 11 years and have 2 amazing kids. I continue to learn more about them, myself and God every day. View all posts by John Herring

2 responses to “Organizing your Volunteers

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: