The Joy of Record Keeping

I know if you’re not administratively gifted that keeping records are a thorn in your flesh.  I mean, who really needs to know what people gave on a certain week or exactly how many were in small groups last week?  Aren’t we really seeking to glorify God in what we do?  I would say the answer is we need to know where we have been to know where we are going and by doing that we can glorify God in the results.  It’s interesting to me that as I read scripture, I see that someone was administratively inclined.  There was someone who counted that 3000 were added to the church on the day of Pentecost.  Someone counted that Jesus fed the 5000.  When Jesus sent out the 72 to the towns and cities, how did they know it was 72?  Someone counted that Gideon started with 30,000 men and ended up with 300 men.  The fact is that throughout scripture God is tracking what is happening in the life of the early church.  We can learn from this example and keep records of what is happening in the life of our church as well.  I’ve discovered as I look at real numbers, it is often different from my perception of how things are going.  Sometimes the real numbers encourage me and sometimes they challenge me to reach new goals.  Either way, they are valuable in measuring the physical and spiritual growth of our church.

You can track, attendance of your weekly worship service, tithes and offerings, per capita giving, baptisms, first time guests, new members, small group attendance as well as projections for some of these areas.  By tracking many of these you will be able to see over a period of time how your church is doing at evangelism and outreach, discipleship, assimilation, and other areas.

Many of the church management software today allow you to track and print reports on many of the areas above.  If you don’t have that capability, I am including a digital form (in excel format) I have used over the past several years that can help you keep records of what is taking place on a weekly basis.  You can click here to download it: Church Data Sheet

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About John Herring

I've been in ministry for almost 20 years. In that time, I have had the opportunity to serve in a variety of roles including, Student and Children's Pastor, Worship and Media Pastor, Education/Small Groups Pastor, Associate Pastor, Church Administrator, Missions Pastor and 'other duties as assigned' Pastor. Many of these have been within the same church and I have had the opportunity to see a variety of changes and transitions in ministry over the past 20 years. I enjoy coaching, consulting, mentoring and investing in leaders to see them become who it is God created them to be. As I do all of these, I am also in transition from where God had me to where He is taking me and enjoying learning more about Him in the journey. I am blessed to have been married to a beautiful godly woman, Alisha, for 11 years and have 2 amazing kids. I continue to learn more about them, myself and God every day. View all posts by John Herring

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